New Form I-9

Click here to view in PDF format

Dawson, Smith, Purvis & Bassett, PA

Certified Public Accountants

Richard B. Dawson, CPA 15 Casco Street
David E. Smith, CPA Portland, Maine 04101-2902
Eric A. Purvis, CPA/ABV, MST, CVA Tel (207) 874-0355
Joel H. Bassett, CPA/PFS, CMA, CIA Fax (207) 874-0865
Kirk J. Purvis, CPA, CFE              
William H. Souter, CPA, MST
Craig M. Pike, CPA
Adam P. Johnson, CPA
Patricia S. Hodgdon, CPA
Jeremy S. Handlon, CPA
Kevin M. Brunelle, CPA, CVA
Michael P. Kelly, CPA
Karla J. Brannen, CPA

May 7, 2013

Dear Clients and Other Friends:

A new I-9 form has been issued by the Department of Homeland Security. As of May 7, 2013 all employers must use the newly revised Form I-9 (Rev. 03/08/13) for all new hires and reverifications.
The revision date of the form can be found in the lower left corner of the I-9. Click here to view the new Form I-9 and instructions.

By law, it is required that all employees, including owners and household employees, hired after November 6, 1986, complete a Form I-9, regardless of citizenship. Upon completion, the employer is required to retain the document for three years after the date of hire, or one year after employment ends, whichever is later. Failure to comply with this requirement can result in a fine of up to $1,100 for each missing form. Per the Department of Homeland Security, employers should not fill out new I-9 forms for current employees if there is already a properly completed form on file.

Key changes to the Form I-9 include new data fields allowing employees to enter their foreign passport information, phone number and email address. Also, the form instructions have been expanded as well as the layout, increasing the paper form from one to two pages.

We encourage you to check your personnel files for compliance with these requirements. To order forms, call the U.S. Citizenship and Immigration Services (USCIS) toll-free at 1-800-870-3676. For downloadable forms and information on USCIS programs, immigration laws, regulations, and procedures, please visit

IRS Circular 230 requires us to inform you that any statements contained herein are not intended or written to be used, and cannot be used, by you or any other taxpayer, for the purpose of avoiding any penalties that may be imposed by federal tax law.

Very truly yours,